How to Format a Cover Letter (With Example)
Updated June 2026 · 5 min read
A cover letter is not a re-run of your resume — it is a short, specific argument for why you fit this role at this company. Keep it to four tight paragraphs on a single page.
The 4-paragraph structure
- •Opening: the role you want and one sentence on why you fit.
- •Body 1: a relevant achievement with a number, tied to their needs.
- •Body 2: why this company specifically (show you researched).
- •Closing: a confident call to action and thanks.
Formatting basics
- •One page, same font and header style as your resume.
- •Address a real person if you can find their name.
- •250–350 words — recruiters skim, so be concise.
- •Export as PDF to keep the layout intact.
What to avoid
Skip generic openings like "To whom it may concern, I am writing to apply…", repeating your whole resume, and clichés. Lead with something specific and earned.
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Start freeFrequently asked questions
Do I still need a cover letter in 2026?
When a job allows or asks for one, a sharp, tailored cover letter still helps — especially for competitive or senior roles. A generic one adds nothing.
How long should a cover letter be?
Half a page to one page, around 250–350 words across four short paragraphs.